Freedom 2000
Information to be published How the information can be obtained Cost for hard copy Class1 – Who we are and what we do (Organisational information, structures, locations and contacts) Who’s who on the Council and its Committees Hard Copy/AR/Website 10p per sheet Contact details for Parish Council Manager and Council members (named contacts where possible with telephone number and email address Hard Copy/AR/Website 10p per sheet
Information to be published How the information can be obtained Cost for hard copy Class 2 – What we spend and how we spend it
Current and previous financial year as a minimum
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Annual return form and report by auditor Hard Copy/AR/Website 10p per sheet Finalised budget Hard Copy/AR/Website 10p per sheet Precept Hard Copy/Website (FC minutes) 10p per sheet Borrowing Approval letter n/a Financial Standing Orders and Regulations Hard Copy/Website 10p per sheet Grants given and received Hard Copy/Website 10p per sheet List of current contracts awarded and value of contract Hard Copy 10p per sheet Members’ allowances and expenses n/a as members voted not to claim allowances other than travel to anything other than council meetings
Information to be published How the information can be obtained Cost for hard copy Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews) Parish Plan (current and previous year as a minimum) N/A 10p per sheet Radlett Neighbourhood Plan Hard Copy/Website (link currently until adopted) 10p per sheet Annual Report to Parish Meeting (current and previous year as a minimum) Hard Copy/AR/Website 10p per sheet Local charters drawn up in accordance with DCLG guidelines n/a
Information to be published How the information can be obtained Cost for hard copy Class 4 – How we make decisions Decision making processes and records of decisions) Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) Hard Copy/AR/Website 10p per sheet Agendas of meetings (as above) Hard Copy/Website Free at meetings Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. Hard Copy/Website 10p per sheet Reports presented to council meetings – nb this will exclude information that is properly regarded as private to the meeting. Hard Copy 10p per sheet Responses to consultation papers Hard Copy 10p per sheet Responses to planning applications Hard Copy/Website 10p per sheet Bye-laws Hard Copy 10p per sheet
Information to be published How the information can be obtained Cost for hard copy Class 5 – Our policies and procedures Current written protocols, policies and procedures for delivering our services and responsibilities) Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements
Hard Copy/Website 10p per sheet Policies and procedures for the provision of services and about the employment of staff: Hard Copy/some on website 10p per sheet Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)
Information security policy Hard Copy 10p per sheet Records management policies (records retention, destruction and archive) Hard Copy 10p per sheet Data protection policies Hard Copy 10p per sheet Schedule of charges )for the publication of information) Hard Copy/Website Free
Information to be published How the information can be obtained Cost for hard copy Class 6 – Lists and Registers Currently maintained lists and registers only
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) Hard Copy Free Assets Register Hard Copy Free Register of members’ interests HertsmereBC Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) Hard Copy 10p per sheet Register of gifts and hospitality Hard Copy 10p per sheet